DPIIT & Kerala Startup Mission Recognised · Enterprise LIMS at Indian prices — from ₹9,999/month
Full-Stack Laboratory OS

Every Step of the
Sample Life Cycle

From the moment a sample is collected to the final NABL-compliant certificate, ErgoLIMS handles the complexity so you can focus on the science.

1. Pre-Analysis Operations

The Control Tower. Manage leads, track samples, and ensure seamless accessioning before the sample hits the lab bench.

  • 1
    Smart Dashboard
    Real-time KPIs, TAT Compliance, and OOS rates.
  • 2
    CRM & Campaigns
    WhatsApp/Email integration for leads and quotes.
  • 3
    Registration Wizard
    Chain of Custody, Barcoding, and Test Selection.
  • 4
    Gate Entry
    Pre-registration of physical package arrivals.
New Lead
Metro Testing Lab Pvt Ltd
CRM
Sample AccessionREG-2024-001
Temp: 4°C
Condition: Sealed

2. Lab Analysis (The Core)

Strictly adheres to ISO 17025 Clause 7. From feasibility checks to the final result verification.

Formula Engine

Auto-calculates results from raw data. Versioned, with ALCOA+ audit log. No manual math errors.

Maker-Checker Workflow

Three-tier approval: Analyst Entry → Dept Head Review → Lab Director Verification.

OOS Handling

Auto-flags Out of Spec results. Phase 1 & Phase 2 OOS investigation workflows built-in.

Feasibility Check
Method: IS 3025Resources: OK
Formula Engine
(W2 - W1) * 1000 / V
10.5 mg/LPASS
A
Analyst
M
Manager

3. Laboratory Resources

Ensure traceability. Every result is linked to the specific instrument and chemical batch used.

  • 1
    Inventory (FEFO)
    Track chemicals, expiry dates, and consumption logs. Barcode scanning.
  • 2
    Instrument Calibration
    Auto-lockout if calibration is overdue. Preventive maintenance scheduling.
  • 3
    Reference Materials
    CRM/RM register with traceability chains, stock alerts, and expiry tracking.
  • 4
    Test Master
    Manage SOPs, Methods (IS/APHA), LOD/LOQ, Measurement Uncertainty budgets.
Exp: 2 Days
Sulfuric Acid
Valid
pH Meter 01
Calib Due: 14 Oct
Calibration Lockout
Instrument blocked until recalibration

4. Reporting & Billing

The final deliverable. Generate compliant certificates and manage financials seamlessly.

NABL Reports
QR Codes & Digital Signatures. Public COA verification portal.
Smart Billing
Auto-GST (IGST/SGST/UTGST). Razorpay payment links.
Preview Mode
Live COA preview before release. PDF download & email dispatch.
MIS Reports
20+ pre-built management reports. Revenue per parameter, TAT breach.
CERTIFICATE OF ANALYSIS
Authorized Signatory
Dr. Rajesh

5. QMS & Security

Built for the auditor. A complete Quality Management System integrated into the LIMS.

  • DMS (Document Management)
    Version control for SOPs (Draft → Effective → Obsolete). Training records.
  • Internal Audits & CAPA
    Schedule audits, track findings, link to CAPA. ISO 17025 §8.7 & §8.5.
  • Complaints & NC Management
    Customer/regulatory complaints with full investigation lifecycle.
  • Immutable Audit Logs
    Tracks Who, When, Old Value, New Value, and Reason. ClickHouse-backed.
  • ErgoAI Assistant
    Ask: 'Show me samples expiring today' or 'List overdue calibrations'.
Audit Trail Log
10:00:21
User_Admin updated Policy_01
10:05:00
Analyst_02 modified Result
Old: 10.2 | New: 10.5
Reason: Typo Error
10:15:33
System generated Backup
21 CFR Part 11 Compliant
Advanced Module

6. Electronic Lab Notebook (ELN)

Replace paper lab notebooks. Every experiment step is timestamped, signed, and ALCOA+ compliant. Meets ISO 17025 §7.5 and GLP requirements.

  • 1
    Step-by-Step SOP Tracking
    Guided experiment workflows — analysts tick off each procedural step.
  • 2
    21 CFR Part 11 E-Signatures
    Identity challenge with reason for signature on every critical action.
  • 3
    ALCOA+ Principles
    Attributable, Legible, Contemporaneous, Original, Accurate data integrity.
  • 4
    Tamper Detection
    Any retrospective edits are flagged with full before/after trail.
ELN Entry — pH AnalysisALCOA+
Step 1: Calibrate pH meter (SOP-004)
Step 2: ✓ Buffer 4.01 pH — verified
Step 3: Enter sample result...
DS
E-Signature Required
Identity verified • 21 CFR Part 11
Signed
Advanced Module

7. Stability Studies

ICH Q1A(R2) & Q1B compliant stability management. Automate pull-out schedules, track degradation, and predict shelf-life.

  • 1
    Automated Pull-Out Schedules
    T=0, T=1M, T=3M, T=6M, T=12M — auto-scheduled and notified.
  • 2
    Arrhenius Shelf-Life Projection
    Accelerated stability data extrapolated to real-time conditions.
  • 3
    Trend Analysis
    Visual degradation curves per parameter over time.
  • 4
    ICH Q1B Photostability
    Light exposure stress testing and evaluation.
ICH Q1A(R2) Stability Study
T=0
Pass
T=3M
Pass
T=6M
Warn
Arrhenius Shelf-Life Projection
Projected: 24 months
Advanced Modules

8. Enterprise Expansion Pack

Unlock specialized capabilities as your lab grows. All modules are built-in — just a license key away.

Environmental Monitoring
GMP Annex 1, ISO 14644, cleanroom/water/air/personnel
ERP Integration
QuickBooks Online, Tally XML, SAP, custom webhooks
Multi-Site Labs
Cross-lab KPIs, sample routing, per-site instruments
Statistical Tools
Cp/Cpk, CUSUM, EWMA, Gage R&R, ISO 13528 z-score
Method Validation
Linearity, recovery, LOD/LOQ, precision, robustness
Proficiency Testing
PT/ILC programmes with z-score and unsatisfactory flow
Subcontractors
External lab dispatch, COA transcription (ISO 17025 §6.6)
Communication Hub
DM, groups, LiveKit A/V calls, webinars, screen sharing
Env. Monitoring
GMP Annex 1
ERP Integration
SAP • Tally • QB
Multi-Site
Cross-lab KPIs
Statistical Tools
Cp/Cpk • CUSUM

Don't see a feature you need?

Our architecture is modular. We can build custom modules for specific needs like Soil Testing, Pharma Stability, or Clinical Trials.

Contact Engineering Team